Administrative Officer

ADMINISTRATIVE RESPONSIBILITIES: 

∙ Answer all incoming telephone calls by answering general queries and taking messages  as required 

∙ Responsible for incoming and outgoing correspondence 

∙ Maintain general Office filing 

∙ Update membership database regularly 

∙ Prepare various documentation for Sunday services as required 

∙ Update and maintain various administrative records 

∙ Responsible for office inventory 

∙ Provide Support for special church projects and events. 

∙ Undertake all administrative functions as directed by the Head of Support Services 

PASTORAL CARE RESPONSIBILITIES: 

∙ Update the new guests and new converts database including sending out weekly  follow up letters. 

∙ Send out weekly list of new guests and new converts to welcome and Discipleship  departments respectively. 

∙ Provide administrative support to all pastoral care events. 

∙ Provide administrative support for Small Groups, Sunday school, etc.

EVENT ADMINISTRATION RESPONSIBILITIES: 

∙ Provide administrative support for all Church special events as assigned by the Head of Support  Services. 

∙ Establish and maintain appropriate management support systems for events and associated  projects hosted by the Church. 

REQUIRED KNOWLEDGE, SKILL AND ABILITIES 

∙ Must be committed to the church’s mission and message 

∙ Must be a self-starter with an innovative approach to administration and a keen eye for detail ∙ Must exercise exceptional judgment in dealing with sensitive and personal issues and  information 

∙ Must be able to handle light bookkeeping 

∙ Must be professional and polite 

∙ Have excellent verbal and written communication skills 

∙ Proficient computer skills; Microsoft Word, Excel, PowerPoint, outlook etc. ∙ Has initiative, and can be trusted to work with minimal supervision